Privacy Policy

Who this policy is for

This policy explains how ImportReady Data handles personal data submitted through the website contact form and during initial project enquiries.

The first enquiry may include project context and an optional small anonymized sample. Customer databases, CRM exports, employee files, health data, financial records or other production files are handled later through an agreed private upload workflow.

Data collected through the contact form

We collect the information you choose to provide: name, work email, company, website, service requested, approximate volume, deadline, source system, target system, project description and, if provided, an anonymized sample file.

We use this information to respond to the enquiry, assess whether we can help, prevent abuse and keep a record of the request.

Samples sent through the form

The public form is intended only for small anonymized samples that show file structure, columns, format problems and import errors. Names, email addresses, phone numbers, customer IDs and other real personal data should be removed or replaced before upload.

Legal basis

For website enquiries, processing is based on taking steps before entering into a contract and on our legitimate interest in responding to business requests.

If a project later requires processing personal data on behalf of a customer, that processing is handled separately under a Data Processing Agreement.

Retention

Contact-form enquiries and optional anonymized samples are retained only as long as needed to respond and manage the business relationship, unless a longer period is required for legal, accounting or security reasons.

Full customer files

Production files are uploaded through an agreed private workspace only after scope, confidentiality, transfer method and a Data Processing Agreement are agreed. The project-specific workspace is closed and the data is deleted or returned according to the agreed retention terms.

Analytics

This site does not need Google Analytics to appear in Google Search. If analytics are enabled, the intended setup is privacy-focused Matomo with cookieless tracking, IP anonymization and no advertising profiling.

Your rights

Depending on applicable law, you may have rights to access, rectify, erase, restrict or object to the processing of your personal data, and to lodge a complaint with a supervisory authority.

Contact

Before publication, this page must be completed with the legal entity name, business address and privacy contact email for ImportReady Data.